Accounts Payable Associate

ALLSTAFF

Accounts Payable Associate

Overview:

The Accounts Payable Associate has the responsibility for a portion of the Company’s accounts payable processing functions as determined by the Accounts Payable Specialist. Reports directly to the Accounts Payable Supervisor.

Essential Job Functions:

  • Reviews and processes vendor invoices for payment. Includes inventory, expense, intangible, freight and other items purchased by the Company.
  • Handles the resolution of account discrepancies and procedural inquiries.
  • Courteous and professional when contacting vendors for clarification.
  • Receives and reviews purchase orders, check requests, and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements.
  • Matches original invoices and requests for payment with internal purchase orders, receiving reports or check requests; performs calculations to determine appropriate payment schedules and amounts, and makes modifications as necessary.
  • Maintains processing of recurring vouchers, with beginning and ending dates.
  • Codes, verifies, and electronically enters accounts payable data into computer.
  • Draws, verifies, and posts payment checks to appropriate vendors and/or agencies and posts to cash sheet.
  • Initiates electronic wires to vendors through banking institutions, getting appropriate exchange if wiring in foreign funds.
  • Follows up on account statements and other discrepancies regarding payment of accounts and serves as liaison between departments and vendors in the resolution of administrative problems and inquires.
  • Monitors blanket purchase orders and periodically notifies departments of balances.