Executive Administrative Assistant

ALLSTAFF

Executive Administrative Assistant

Salary of $40k to $55k – D.O.E.

PURPOSE AND SCOPE

Enhances the effectiveness of the Leadership Team by managing business related tasks for the team such as creating reports, organizing travel and accommodation, organizing meetings and taking meeting minutes, completing administrative projects, information management support representing the Leadership Team to others, and serve as a resource where needed.

Essential Job Functions

Prepare and edit correspondence, communications, presentations and other documents
Design and maintain databases
File and retrieve documents and reference materials
Conduct research, collect and analyze data to prepare reports and documents
Manage and maintain the Leadership team’s schedules, appointments and travel arrangements
Planning and scheduling meetings, conferences, teleconferences, and travel.
Record, transcribe and distribute minutes of meetings
Monitor, screen, respond to and distribute incoming communications
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
Liaise with internal staff at all levels
Co-ordinate project-based work
Review operating practices and implement improvements where necessary
Maintains customer confidence and protects operations by keeping information confidential.
Contributes to team effort by accomplishing related results as needed
Other duties as assigned

Requirements

Associates degree in related field of study or equivalent experience as an administrative assistant.

Administrative writing skills and reporting skills
Strong scheduling and organizational skills
Proficient Microsoft Office skills
Knowledge of standard office administrative practices and procedures
Experience and expertise with Time Management and Presentation
Strong ability to communicate verbally and in writing both manually and electronically

Key Skills and Competencies

Organizational and planning skills
Communication skills
Information gathering and monitoring skills
Problem analysis and problem-solving skills
Judgment and decision-making ability
Initiative
Confidentiality
Team member
Attention to detail and accuracy
Adaptability

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