ALLSTAFF

Temporary Office Administrator

M-F 8AM-4:30PM

$25.00/hr.+ depending on experience

Length of assignment – undetermined at this time

Duties/Responsibilities:

Manage front desk operations, including greeting visitors and directing calls with professionalism and courtesy
Operate multi-line phone systems, handle inquiries, and provide accurate information to clients and staff
Perform data entry tasks with precision, maintain up-to-date records and organized filing systems
Utilize Microsoft Office applications to prepare reports, correspondence, and presentations
Assist with office management tasks such as supply inventory, mail distribution, and facility coordination
Manage appointment scheduling and coordinate meetings efficiently
Manage online job postings, review resumes, and schedule interviews
Conduct new hire orientations and oversee onboarding for new employees
Handle all bookkeeping duties, via Quickbooks, that include but are not limited to: Accounts Receivables, Accounts Payables, Weekly Payroll Processing, and Reconciliations that ensure conformance to all state and federal laws/regulations
Provide personal assistance to team members as needed to facilitate daily operations
Other duties as assigned

Requirements/Qualifications:

Prior office experience in administrative or clerical roles is required; experience in office management is preferred
Proficiency with QuickBooks or other bookkeeping software is a must
Must be adept at Microsoft Office Suite (Word, Excel, Outlook, etc.)
Strong organizational skills with the ability to multitask effectively in a fast-paced environment
Excellent communication skills, including phone etiquette and client interaction capabilities
Proven ability to handle confidential information discreetly and professionally