Jr. Buyer

Jr Buyer

Direct Hire

Salary depends on experience

Primary Function:

Provide purchasing support to planning for OSP requirements, purchase orders as required to support manufacturing as well as placing orders for Inter-co ordering requirements. Serve as the interface between Suppliers and Sales/Manufacturing as well as other support groups to support the goals of the business. Provide back-up support to the Purchasing Supervisor.

• Job Complexity: Intense daily functions surround the support of OSP and Manufacturing. Fast paced and needs to be able to handle multiple opportunities at any given time in the form of placing PO’s, searching for new sources to buy from, setting up new vendors, working with AP to resolve pricing/qty discrepancies on PO’s, ECN’s, material expedites requests and be open to changes in procedure as the business grows. Is expected to be able to evaluate current procedures and make recommendations which would improve efficiency and planning.

Essential Functions:

• Oversee workflow through the OSP area. Utilizing WO’s issued, Oracle, Thru-put: supply/demand, dispatch and buyer report and Open Order report provided by the planner/scheduler (pegging report) to ensure all OSP PO’s are issued in a timely manner.
• Manage PO’s – Confirmation dates must be updated on the PO and managed based off the supplier feedback, Pricing and Qty’s must be correct to confirmation provided by supplier as well.
• Manage Supplier’s- Must have strong communication with suppliers regarding managing of confirmation dates (meeting target dates confirmed), pricing discrepancies, quality issues and
• Revision changes from Engineering. Monitoring Supplier OTD % & QC Performance.  Work with Purchasing Supervisor to issue required report cards to Suppliers.  Work with QC Manager to issue any CAR’s needed for poor OTD performance or poor-quality performance.
• Provide support for all purchasing requirements that are not inventory items that the manufacturing facility may need.  Must follow approval level guidelines on authorized personnel & $$ limitations.  Must provide feedback on confirmations regarding delivery dates, any pricing discrepancies and MOQ’s (if any).
• Manage Inter-co ordering by placing PO’s to our sister facilities for product needed for either production or buy/sell. Utilizing the report from Thru-Put called “Suggested PO”.  Must order by “buyer action” date that is on the report to meet scheduled requirements.  This must be checked for requirements at least 2 times a week.
• Work with gateway work centers such as warehouse, receiving and incoming inspection -QC to ensure quick receipt of materials that will either go directly to stock (inventory items), delivered back on a WO (OSP items returned) or delivered to personnel/departments in need of non-inventory items.  Must work out any discrepancies between demand ordered vs what was delivered by the Supplier.
• Be cross trained to back up Purchasing Supervisor.  Ensures coverage during vacations, floater, or down time from the staffed position.
• Must have the ability to interpret and execute a series of Thruput and Oracle purchasing reports used to determine OSP & material requirements.  Manage open purchase report in Oracle, while working in a fast-paced environment.
• Ensure that problems related to delivery are promptly relayed to Planning/Manufacturing and system is updated immediately.  Problems related to pricing (increase or decrease) promptly relayed to Management & Engineering.  Problems related to quality defects promptly relayed to QC manager, Planning/scheduling & Engineering. Problems with Lead-time discrepancies relayed to Planning/scheduling & Engineering – Lead-time for inventory items will need to be updated in Oracle by part # – Lead-time for OSP will need to have the table in Thruput updated per supplier’s longest lead-time process.  All must be resolved in a timely manner per standard procedures.
• Will be responsible for helping clear incoming Cargo’s from overseas through customs by working closely with our Shipping company/Broker/Global Transportation Manager.
• Miscellaneous projects.

Qualifications:

Basic qualifications:

• Decision Making: Needs to be able to process several streams of data (phone calls, e mail, internal customer visits, external customer visits and vendor visits) and react accordingly same day, same shift to ensure timely and smooth product flow.  Decisions will be made using various computer tools, visits to the shop floor, interfacing with peers and vendors.
• Special Skills and Abilities (computer, language, interpersonal skills, etc.): Microsoft Office, i.e. Word and Excel and email.  Must be able to gather, process and analyze data in spreadsheets and present reports to management.  Excellent communication skills.  Ability to be versatile and adapt to a fast-paced environment.  Ability to prioritize and manage multiple tasks simultaneously.
• Ability to function as a team player.  Ability to accept personal accountability for successful job performance.  Ability to initiate and offer suggestions aimed at improving service to our customers.

Educational Background (minimum level needed to perform) and/or Previous Work Experience (minimal level years and what kind):

• High school/associates degree, some college preferred.
• Previous Buyer experience in a fast paced manufacturing company preferred.

Additional Information:

• Travel may be required up to 5% of the time.
• Opportunity to gain exposure to and work with many cross functional teams.